AI Receptionist for Real Estate: Capture Every Inquiry, 24/7

1️⃣ Why Real-Estate Teams Lose 30–50 % of Inquiries

Agents are constantly on-site, in meetings, or stuck in traffic. When a potential buyer calls, no one picks up. According to Zillow Research, over 40 % of homebuyers reach out to multiple agents within the first 24 hours of interest.
And the National Association of Realtors (NAR) found that agents who respond within 5 minutes are 9 × more likely to close a deal.

Common reasons for lost leads:

• Missed calls during showings or weekends
• Delayed follow-ups after marketing campaigns
• Language barriers with NRI or overseas buyers
• Lack of CRM tracking for inbound inquiries

Result: Lost revenue, wasted ad spend, and inconsistent customer experience.

2️⃣ Top Real-Estate Call Flows Automated by HuskyVoice.ai

🏠 New Property Inquiry

1️⃣ Buyer calls from a property listing →
2️⃣ AI Receptionist greets instantly (“Hello! Thanks for calling UrbanRise Realty.”) →
3️⃣ Captures budget, location, and move-in timeline →
4️⃣ Books a site visit or callback with the sales agent.

🏢 Developer / Builder Project Calls

• AI explains project highlights (price range, possession date, amenities).
• Sends digital brochure or WhatsApp catalog instantly.
• Captures contact details and stores them in CRM.

📞 Missed Call + No-Pickup Follow-Up

• AI automatically calls back unanswered numbers.
• Classifies the lead as No Pickup / Warm / Hot.
• Hot leads are escalated to the assigned salesperson via InboxCRM Lite.

📋 Lead Re-Engagement

• AI follows up on older inquiries: “Hi, checking if you’d like to revisit our Lakeview project.”
• Reactivates dormant leads without human intervention.

🎯 Key Benefit: Every inquiry is handled instantly, even during holidays or after hours.

3️⃣ Site-Visit Booking & WhatsApp Automation

HuskyVoice.ai handles the entire journey from first call to confirmed appointment:

Step	Task	AI Action
1	Buyer requests visit	Confirms preferred day/time
2	Booking confirmation	Sends WhatsApp message with Google Map location
3	Reminder	24 hours before visit
4	Post-visit follow-up	Captures interest level + triggers sales alert

Sample Call Script

Caller: “Hi, I saw your 3 BHK ad near Bandra.”
AI Receptionist: “Thanks for your interest! That project has site visits available this weekend. Would Saturday 11 a.m. work for you?”
Caller: “Yes.”
AI: “Perfect, I’ll send the location link on WhatsApp. See you then!”

💬 All conversations are logged with transcripts + sentiment tags in the dashboard.

4️⃣ CRM & Lead-Follow-Up Automation

Native integrations: HubSpot, Salesforce, and InboxCRM.

After every call:

• The contact is auto-created in CRM.
• Lead qualification (Warm / Hot) is recorded.
• A summary email is sent to the sales rep.
• The AI Email Agent sends a thank-you note or brochure to the prospect.

InboxCRM Lite (included in Starter plan) also syncs calendar bookings and tracks next actions automatically.

“Our average response time dropped from hours to seconds.” — Century Homes Realty, Bengaluru

5️⃣ City-Specific Implementations (Hub Grid)

Real-estate markets behave differently by region, so HuskyVoice.ai adapts by language, tone, and time zone.

City	Use-Case Example	Page
Mumbai	Handle multilingual buyer calls (English/Hindi/Marathi) for builders and brokers.	/ai-receptionist-real-estate-mumbai
Dubai	Manage global property inquiries 24×7 across English, Arabic & Hindi.	/ai-receptionist-real-estate-dubai
Sydney	Capture late-night investor calls and schedule next-day site visits automatically.	/ai-receptionist-real-estate-sydney

🌐 Explore all city pages → Real-Estate AI Receptionist Grid

6️⃣ Real-World Examples & ROI

Metric	Before	After Using HuskyVoice.ai
Missed Calls	35 – 50 %	0 % (AI answers all)
Response Time	2–4 hrs	< 10 seconds
Cost per Lead	$15–$25	$2–$3 (avg.)
Conversion Rate	8 %	20 % +

💡 Average ROI: 8–10× in the first month of deployment.

7️⃣ City-Specific Case Snippets

🏙️ Mumbai – Multilingual Buyer Handling

Builders use HuskyVoice.ai to respond instantly in Hindi, Marathi, and English. The AI routes qualified buyers to regional sales teams.

🌍 Dubai – Cross-Time-Zone Coverage

AI handles overnight calls from Europe & Asia buyers, syncing directly with HubSpot.

🇦🇺 Sydney – Site-Visit Automation

Agents wake up to confirmed bookings made by the AI overnight.

8️⃣ Sample Call & Email Flows

Inbound Call → Lead Capture → WhatsApp Follow-Up

1️⃣ AI answers: “Hello, thanks for calling Green Valley Developers.”
2️⃣ Collects: Name, project interest, budget.
3️⃣ Sends WhatsApp: “Here’s the project brochure and Google Map link.”
4️⃣ Creates record in InboxCRM Lite.
5️⃣ Triggers reminder 24 hours later.

Follow-Up Email Example

Subject: Thank you for your interest in our 3 BHK at Lakeview Residences
Body:
Hi [name],
Thank you for your inquiry. Our AI Receptionist has reserved a slot for your site visit on Sunday 11 a.m. See you soon!

9️⃣ FAQs

Q1. How does an AI receptionist help in real estate?
It answers every property inquiry instantly, books visits, sends WhatsApp links, and logs data into your CRM.

Q2. Can it speak multiple languages?
Yes — English, Hindi, Marathi, Arabic, Japanese, and more.

Q3. Does it integrate with our existing CRM?
Fully integrates with HubSpot, Salesforce, and InboxCRM.

Q4. What’s the cost?

• Starter Plan: $99/month (1 domain, 1 AI agent)
• Professional Plan: $249/month (multi-channel, analytics, CRM sync)

Q5. Does it call back missed leads?
Yes — automatic callback using stored credits.

🔟 ROI Snapshot

Country	Average Human Receptionist	Monthly Cost	HuskyVoice.ai Professional
US	$3 000 / mo	$249	≈ 1 / 10 of human cost
UK	£2 800 / mo	£200 equivalent	24×7 coverage
India	₹1 200 00 / mo	₹21 499 flat	Multilingual support + CRM sync

💵 Savings: Up to 90 % per month on receptionist costs.

Real-Estate AI Receptionist in Action

Add flowchart graphic:

Lead Source (Ad / Listing / Website) → AI Call → Qualification (Q1 – Budget, Q2 – Location) → Visit Booking + WhatsApp Message → CRM Entry + Follow-Up

Final Take

Real-estate growth depends on speed-to-lead.
Legacy call-center models can’t scale or stay awake 24×7 — but AI Receptionists do.

With HuskyVoice.ai, you can:

• Capture every inquiry instantly
• Engage buyers in their native language
• Automate site-visit scheduling
• Sync every interaction to your CRM

🚀 Never miss a lead again — Book a Demo